The Hayling Island Camera Club Exhibtion will be held this coming weekend 17th and 18th August from 10 – 4pm at Northney Farm, St Peter’s Road, Hayling Island, Hampshire PO11 0RX. They would be very pleased to see visitors from Chichester

As usual volunteers are sought to help with the set-up for the Annual Exhibiton. Key times and dates are:

Thursday 8th August – meet at Tangmere at 6pm to load all the display screens and other equipment onto John Howes horsebox. Once that task is completed we then go to Ann McDonald’s house in Oving to collect the metal stands and posts. These remain in the horsebox overnight.

Friday 9th August – meet at the City Council offices, North Street Chichester, at about 8:45 am to unload the horsebox, then take all stands, posts and display screens up to the Assembly Room to be assembled. All of that should be completed by 10 – 10:15 am.

Once all the stands are erected those who are coming to mount their prints on the screens should arrive at about 10am to set up your own exhibit in accordance with the layout design. If you are only putting up prints please do not arrive before 10am as this will enable the stands, panels and print numbers to be thoroughly checked. The whole task should be completed by 12 noon.

Exhibition Preview Evening – please arrive at 7 for 7:30pm. The Mayor of Chichester CIty Council is our Guest of Honour and he will present the cups and prizes to the winners of the various Awards. This event is for all members of the Club, their friends and family and is not restricted in any way to just Exhibition entrants. After the formal part of the evening, refreshments are available downstairs and the full Exhibition will be available for viewing. Please do try to come along to the Club’s main summer showpiece

This is a reminder that an Extraordinary General Meeting will be held on Thursday 1st August commening at 7:30. The purpose of the meeting will be to consider all those items of a Constitutional nature that could not be resolved at the AGM on 16th May because the meeting was not quorate.  Currently the quorum figure is 35% of the registered membership i.e at least 51 members need to be present and on 16th May only 49 members attended.  It is most important that all outstanding matters are dealt with at this EGM so PLEASE PLEASE make very effort to attend.  The quorum for the EGM is the same as for the AGM i.e. 35% of membership – 51.

Copies of the Agenda and all the supporting papers to be considered can be downloaded from Dropbox using the link ‘here’ in the Newsletter of 8th July 2019

The second half of the meeting will be used to consider all outstanding issues relating to the preparation for the Annual Exhibition to be held from 10th to 17th August inclusive

We will be holding a raffle on the Annual Exhibition Preview Evening on 9th August so we are seeking donations of wine or spirits to use as prizes. If you are able to contribute some alcoholic beverage, or anything else suitable, please bring that to the EGM on 1st August. Carmel Lynich is co-ordinating this and would be pleased to receive your donations either of goods or cash

All members please note that on 1st August commencing at 7:30 pm at Tangmere we will be holding an Extraordinary General Meeting required as a result of the recent AGM not being quorate. The meeting will consider the election of Officers and Post Holders and proposals relating to revised dates for the Club’s financial year and a change in the deadline date for payment of subscriptions. We need to get a quorum on this occasion to determine these matters properly

The second half of the evening will be our usual pre Exhibition meeting when details of the cup winners and certificates of merit will be announced, final preparations for the Exhibition will be made and copies of the Exhibition Brochure and programme for next year will be available.

Further details will be circulated at the beginning of July but please put the date in your diary and make every effort to attend