Annual Exhibition 2017 – Exhibition Rotas 5th to 12th August
Arrangements for the Club’s Annual Exhibition 2017 are well underway. The success of the exhibition relies heavily on the support of Club members to volunteer a small amount of their time during the exhibition week to help with stewarding as well as in the kitchen.
Stewarding
The exhibition requires 3 stewards per session. Each session lasts 90 minutes, although volunteers stewarding the first session of each day should arrive by 9.30am to set-up. Stewarding tasks include:
- Opening and closing the exhibition (first and last sessions of the day)
- Keeping an accurate count of visitor attendance
- Sale of exhibition catalogues
- Inviting visitors to vote for their favourite print; keeping a running record of votes
- Maintaining background music
- Dealing with any enquiries (e.g. interest in club membership)
- Generally assisting visitors to make their visit successful
Below is a copy of the Stewarding and Kitchen Rota and members are invited to put their names forward to fill the available sessions. Please let me know by email, by phone, or at club meetings which stewarding session(s) you wish to attend. I will keep the rota updated regularly on the website so that members can see which stewarding sessions are available.
If you find that you are no longer able to steward a specific session, but can volunteer for another session already staffed, it would help greatly if you could negotiate directly with another volunteer to swap sessions. Please let me know of any changes so that I can update the rota.
Kitchen
In addition to stewarding, we will be selling refreshments to visitors (teas, coffees, biscuits, cakes) and we are asking for at least one volunteer per session to staff the kitchen. If you can support the exhibition by taking a turn in the kitchen, please put your name in the green section of the rota marked ‘Kitchen’.
Income from Sales
It costs nearly £3,000 to put on the exhibition, just over half of which is covered by advertising income. The rest comes from catalogue and refreshments sales, so every catalogue and tea/cake sold helps towards covering our costs and making a successful exhibition for the Club.
There will be space for members to sell cards, with a 10% sales commission to the Club.
| Wojtek Boden |
| Email: wzb@me.com |
| Mobile: 07786 643641 |
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ANNUAL EXHIBTION 2017 – STEWARDING & KITCHEN DUTY ROTA |
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Saturday 5 August |
10.00 – 11.30 |
11.30 – 1.00 | 1.00 – 2.00 | 2.00 – 3.30 | 3.30 – 5.00 |
Daily Totals |
| Wojtek Boden | Helenka Boden |
David Harris |
David Harris |
David Harris |
Sat. 5th
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|
Glyn Edmunds |
Liz Boden | |||||
| Wojtek Boden | ||||||
| KITCHEN | ||||||
| Period Count | ||||||
Monday 7 August |
Dave Abbott |
Mike Hancock |
Mon. 7th
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| KITCHEN | ||||||
| Period Count | ||||||
Tuesday 8 August |
Wojtek Boden | Glyn Edmunds | Sheila Tester | Tues. 8th
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| KITCHEN | ||||||
| Period Count | ||||||
Wednesday 9 August |
Dave Abbott | Wojtek Boden | Weds. 9th
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| Liz Boden | ||||||
| KITCHEN | ||||||
| Period Count | ||||||
Thursday 10 August |
Wojtek Boden |
Mike Hancock | Thurs. 10th
|
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| KITCHEN | ||||||
| Period Count | ||||||
Friday 11 August |
Sheila Tester | Friday 11th
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| KITCHEN | ||||||
| Period Count | ||||||
Saturday 12 August |
Wojtek Boden |
Liz Boden |
Sat. 12th
GRAND TOTAL: |
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| Vanessa Stern | ||||||
| KITCHEN | ||||||
| Period Count | ||||||