EXTRAORDINARY GENERAL MEETING AND ANNUAL EXHIBITION PREPARATION

An Extraordinary General Meeting will be held at 7:30pm on Thursday 1st August at Tangmere.  The purpose of the meeting will be to consider all those items of a Constitutional nature that could not be resolved at the AGM on 16th May because the meeting was not quorate.  Currently the quorum figure is 35% of the registered membership i.e at least 51 members need to be present and on 16th May only 49 members attended.  It is most important that all outstanding matters are dealt with at this EGM so PLEASE PLEASE make very effort to attend.  The quorum for the EGM is the same as for the AGM i.e. 35% of membership – 51.

The EGM will consider the following 3 items:

Report from Treasurer (Appendix 1)

Report from Membership Secretary (Appendix 2)

Election of Officers and Post Holders (Appendix 3).

All documents, including the formal Agenda, can be downloaded from Dropbox by clicking on the link ‘here‘

The second part of the meeting on 1st August will consider all the outstanding organisational issues for the Annual Exhibition which of course runs from 10th to 17th August inclusive and for which we have a Preview Evening for all members, their families and invited guests on the evening of Friday 9th August.  Phil Shaw has produced a paper summarising what we need to cover and that can also be downloaded from the link ‘here’ – Appendix 4.

I look forward to seeing you on 1st August.

Mike Hancock

Chair