Category Archives: Exhibitions

Annual Exhibition Stewarding

Stewards Rota 2017

I’m very encouraged by the number of volunteers who have put their names down for stewarding at the Annual Exhibition. I very much appreciate your support. The take up of kitchen slots is slower, so I am encouraging members who haven’t yet put their names down, to sign up for one or more of the kitchen slots. Money from the  sale of teas, coffees and cakes will make a big contribution towards the cost the exhibition.

If you are able to spare some time to help, then please have a look at the latest rota for available stewarding and kitchen slots. My contact details are at the foot of the rota.

Wojtek Boden

Numbering all the print entries for this year’s Annual Exhibition

Images for publicity for Annual Exhibition

Cath Walter asks members to send to her images she can use in the publicity for the Annual Exhibition in August.  Cath tries to get our images in a variety of local and national publications and some of these have long lead-in times.  Images should be about 2 to 4mb in size and should be e mailed to Cath at ‘thediamondva@gmail.com’.

Annual Exhibition 2017 – Exhibition Rotas 5th to 12th August

Arrangements for the Club’s Annual Exhibition 2017 are well underway. The success of the exhibition relies heavily on the support of Club members to volunteer a small amount of their time during the exhibition week to help with stewarding as well as in the kitchen.

Stewarding

The exhibition requires 3 stewards per session. Each session lasts 90 minutes, although volunteers stewarding the first session of each day should arrive by 9.30am to set-up. Stewarding tasks include:

  • Opening and closing the exhibition (first and last sessions of the day)
  • Keeping an accurate count of visitor attendance
  • Sale of exhibition catalogues
  • Inviting visitors to vote for their favourite print; keeping a running record of votes
  • Maintaining background music
  • Dealing with any enquiries (e.g. interest in club membership)
  • Generally assisting visitors to make their visit successful

Below is a copy of the Stewarding and Kitchen Rota and members are invited to put their names forward to fill the available sessions. Please let me know by email, by phone, or at club meetings which stewarding session(s) you wish to attend. I will keep the rota updated regularly on the website so that members can see which stewarding sessions are available.

If you find that you are no longer able to steward a specific session, but can volunteer for another session already staffed, it would help greatly if you could negotiate directly with another volunteer to swap sessions. Please let me know of any changes so that I can update the rota.

Kitchen

In addition to stewarding, we will be selling refreshments to visitors (teas, coffees, biscuits, cakes) and we are asking for at least one volunteer per session to staff the kitchen. If you can support the exhibition by taking a turn in the kitchen, please put your name in the green section of the rota marked ‘Kitchen’.

Income from Sales

It costs nearly £3,000 to put on the exhibition, just over half of which is covered by advertising income.  The rest comes from catalogue and refreshments sales, so every catalogue and tea/cake sold helps towards covering our costs and making a successful exhibition for the Club.

There will be space for members to sell cards, with a 10% sales commission to the Club.

Wojtek Boden
Email: wzb@me.com
Mobile: 07786 643641

 

ANNUAL EXHIBTION 2017 – STEWARDING & KITCHEN DUTY ROTA

Saturday 5 August

10.00 – 11.30

11.30 – 1.00 1.00 – 2.00 2.00 – 3.30 3.30 – 5.00

Daily Totals

Wojtek Boden Helenka Boden
David Harris
David Harris
David Harris
Sat. 5th

 

 

 
Glyn Edmunds
    Liz Boden
    Wojtek Boden
KITCHEN          
Period Count          
 

Monday 7 August

Dave Abbott
Mike Hancock
   
Mon. 7th

 

 

         
 
KITCHEN          
Period Count          
 

Tuesday 8 August

Wojtek Boden Glyn Edmunds   Sheila Tester
Tues. 8th

 

 

   
 
 
KITCHEN          
Period Count          
 

Wednesday 9 August

Dave Abbott
    Wojtek Boden Weds. 9th

 

 

     
Liz Boden
     
KITCHEN          
Period Count          
 

Thursday 10 August

Wojtek Boden
      Mike Hancock Thurs. 10th

 

 

   
   
 
 
KITCHEN          
Period Count          
 

Friday 11 August

      Sheila Tester
Friday 11th

 

 

       
 
   
KITCHEN          
Period Count          
 

Saturday 12 August

Wojtek Boden
Liz Boden
Sat. 12th

 

GRAND TOTAL:
  Vanessa Stern
   
 
KITCHEN          
Period Count          

 

            Any problems please contact: Wojtek Boden    Mobile: 07786 643641

Spring Exhibition. 22nd and 23rd April

Spring Exhibition 22nd and 23rd April 2017

It’s just a week now (and Easter in between) until the Spring Exhibition with a number of things to be done, so here is a reminder.

  1. An exhibition dinner will be held at the Walnut Tree, Vinnetrow Road, Chichester, PO20 1QB on the Saturday evening and is open to everyone, not only exhibitors. It’s £19 per head for two courses and coffee.  You will need to place your order and pay in advance, and menus and booking forms (form attached) should be returned to Sarah Nichol.  Please make cheques payable Chichester Camera Club (not CCC please).  Spring Exhibition Dinner 17
  2. John Howes will be looking after the set up on Saturday and will need some strong arms to assist him – volunteers to John please! Mike Harris has volunteered his tow bar to return the posts and stands he will need volunteers to help!
  1. Carmel Lynch will be masterminding the refreshments (tea, coffee and cakes) and will be delighted to have homemade cakes and volunteers to help.
  2. Raffle prizes are needed, along with volunteers on the days. Please let Mike Harris have donations
  3. There will be space for any cards you might like to put up for sale, with a 10% commission to the Club on any sales made.
  4. Thank you to everyone who has already stepped up to help! Rotas are attachedPlease email Sarah Nichol with offers to help over the weekend. see Rota attached
  5. Rotas for spring ex 17

Timetable

Saturday – 7.30am       John Howes needs team to collect posts and stands            from Ann

8.00am       Set up stands in Hall

8.30 – 9.30 Exhibitors mount their board

10.00am      Exhibition opens

4.30pm       Raffle Draw

5.00pm       Exhibition closes

7.15pm for 7.30 Supper at the Walnut Tree

Sunday –     10am                   Exhibition opens

3.30pm       Raffle Draw

4.00pm       Exhibition closes

Exhibitors clear up! Mike will return posts and stands to Ann with help