Annual Exhibition 2017 – Exhibition Rotas 5th to 12th August

Arrangements for the Club’s Annual Exhibition 2017 are well underway. The success of the exhibition relies heavily on the support of Club members to volunteer a small amount of their time during the exhibition week to help with stewarding as well as in the kitchen.

Stewarding

The exhibition requires 3 stewards per session. Each session lasts 90 minutes, although volunteers stewarding the first session of each day should arrive by 9.30am to set-up. Stewarding tasks include:

  • Opening and closing the exhibition (first and last sessions of the day)
  • Keeping an accurate count of visitor attendance
  • Sale of exhibition catalogues
  • Inviting visitors to vote for their favourite print; keeping a running record of votes
  • Maintaining background music
  • Dealing with any enquiries (e.g. interest in club membership)
  • Generally assisting visitors to make their visit successful

Below is a copy of the Stewarding and Kitchen Rota and members are invited to put their names forward to fill the available sessions. Please let me know by email, by phone, or at club meetings which stewarding session(s) you wish to attend. I will keep the rota updated regularly on the website so that members can see which stewarding sessions are available.

If you find that you are no longer able to steward a specific session, but can volunteer for another session already staffed, it would help greatly if you could negotiate directly with another volunteer to swap sessions. Please let me know of any changes so that I can update the rota.

Kitchen

In addition to stewarding, we will be selling refreshments to visitors (teas, coffees, biscuits, cakes) and we are asking for at least one volunteer per session to staff the kitchen. If you can support the exhibition by taking a turn in the kitchen, please put your name in the green section of the rota marked ‘Kitchen’.

Income from Sales

It costs nearly £3,000 to put on the exhibition, just over half of which is covered by advertising income.  The rest comes from catalogue and refreshments sales, so every catalogue and tea/cake sold helps towards covering our costs and making a successful exhibition for the Club.

There will be space for members to sell cards, with a 10% sales commission to the Club.

Wojtek Boden
Email: wzb@me.com
Mobile: 07786 643641

 

ANNUAL EXHIBTION 2017 – STEWARDING & KITCHEN DUTY ROTA

Saturday 5 August

10.00 – 11.30

11.30 – 1.00 1.00 – 2.00 2.00 – 3.30 3.30 – 5.00

Daily Totals

Wojtek Boden Helenka Boden
David Harris
David Harris
David Harris
Sat. 5th

 

 

 
Glyn Edmunds
    Liz Boden
    Wojtek Boden
KITCHEN          
Period Count          
 

Monday 7 August

Dave Abbott
Mike Hancock
   
Mon. 7th

 

 

         
 
KITCHEN          
Period Count          
 

Tuesday 8 August

Wojtek Boden Glyn Edmunds   Sheila Tester
Tues. 8th

 

 

   
 
 
KITCHEN          
Period Count          
 

Wednesday 9 August

Dave Abbott
    Wojtek Boden Weds. 9th

 

 

     
Liz Boden
     
KITCHEN          
Period Count          
 

Thursday 10 August

Wojtek Boden
      Mike Hancock Thurs. 10th

 

 

   
   
 
 
KITCHEN          
Period Count          
 

Friday 11 August

      Sheila Tester
Friday 11th

 

 

       
 
   
KITCHEN          
Period Count          
 

Saturday 12 August

Wojtek Boden
Liz Boden
Sat. 12th

 

GRAND TOTAL:
  Vanessa Stern
   
 
KITCHEN          
Period Count          

 

            Any problems please contact: Wojtek Boden    Mobile: 07786 643641